Appleby requires the services of experienced Legal Executive Assistants. The successful candidates will be focused, innovative and have a keen eye for detail. Principle duties and responsibilities include (but are not limited to) the following:
• Provide advanced secretarial support to team of assigned lawyers, including complex travel arrangements
• Establish and maintain filing system and effectively use the electronic Document Management System
• Prepare routine correspondence, agreements, and standard legal documents under the supervision of lawyers
• Liaise with relevant governmental departments and agencies as needed
• Open and close files in compliance with internal policies and procedures
• Manage calendars and establish and maintain effective reminder systems
• Prepare, process and issue monthly invoices, monitor and collect accounts receivables
KNOWLEDGE, SKILLS AND EXPERIENCE REQUIRED:
• A minimum of five years of experience in a senior secretarial role
• A minimum of three years of experience providing secretarial support in a law firm/legal environment
• Ability to accurately type at 60 – 70 w.p.m.
• Experience working in a shared support environment
• Excellent verbal and communication skills, including excellent spelling, grammar and punctuation
• Professional attitude and approach, including the ability to work independently, exercising judgement and initiative
• Proficient in the use of MS Office, particularly MS Word and Outlook, Client Management Systems (CMS) and Document Management Systems (DMS)