DUTIES AND RESPONSIBILITIES
- Provide advanced secretarial support to team of assigned lawyers, which will include complex travel arrangements
- Ability to deal effectively and courteously with clients, fee earners and colleagues, and to exercise discretion and confidentiality in all matters
- Prepare routine correspondence, agreements, and standard legal documents under the supervision of lawyers
- Liaise with relevant governmental departments and agencies as needed
- Prepare court bundles, including case retrieval, photocopying, organising and indexing
- Draft routine correspondence and affidavits, summonses, memoranda of appearance, court directions and other standard legal documents as required
- Open and close files in compliance with internal policies and procedures
- Manage calendars and coordinate meetings for lawyers
- Prepare, process and issue monthly invoices, monitor and collect accounts receivables
KNOWLEDGE, SKILLS AND EXPERIENCE REQUIRED:
• A minimum of five years of experience in a senior secretarial role
• A minimum of three years of experience providing secretarial support in a law firm/legal environment
• Experience working in a shared support environment
• Excellent verbal and communication skills, including excellent spelling, grammar and punctuation
• Professional attitude and approach, including the ability to work independently, exercising judgement and initiative
• Proficiency in the use of MS Office, particularly MS Word and Outlook, Client Management Systems (CMS) and Document Management Systems (DMS).