This role reports to Senior HR & Administrative Officer.

Reception

• Answer the doorbell and greet all guests
• Manage conference room booking and setup
• Handle incoming calls 
• Monitor and handle incoming fax and general email box 
• Arrange local and overseas courier
• Closely work with Office Assistant 

Office Administration

• Liaise with external vendors 
• Submit reimbursement for admin related payments to Finance
• Assist in staff engagement events
• Assist in the coordination of in-house and external parties
• Liaise with building management for all maintenance & service calls
• Maintain and update phone extension list and replace outdated list in meeting rooms
• Cover some of Office Assistant’s duties when required/ during her absence
• Ad hoc duties as requested